Job Purpose
We are seeking a dedicated and detail oriented individual who can effectively manage the shipping processes and support our logistics operations.
Requirements
Minimum education (essential): Grade 12
Desired qualifications (advantageous): Diploma in Logistics, Warehousing or Shipping would be advantageous
Applicable work experience: 4 to 6 years
Required nature of applicable experience: Company engaged in Manufacturing, Defence, Aeronautics, Automotive or Telecommunications industries
Computer literacy (essential): MS Office, intermediate Excel
Computer literacy (suggested): Microsoft Dynamics NAV
Language proficiency: English
Other requirements:
Proactive and results oriented with the ability to meet deadlines
Collaborative team player with strong organisational skills
Strong analytical mindset for process improvement
Effective communication and conflict resolution skills
Adaptable to changing priorities and a fast paced work environment
Commitment to maintaining high standards of accuracy and quality
Negotiation skills
Key Responsibilities
Shipping Administration
Coordinate the shipping process from start to finish for sales orders, sample units, trial units, engineering items, documentation, returns, and other company shipments
Obtain freight quotations from approved carriers and freight forwarders, evaluate options, and recommend the most appropriate and cost effective shipping solution
Arrange and book domestic and international collections and deliveries for both import and export shipments
Prepare and verify all shipping documentation, including commercial invoices, packing lists, waybills, export documentation, and other transport related documentation
Ensure compliance with customs, import and export regulations, and company shipping procedures
Liaise with freight forwarders, courier companies, customs brokers, suppliers, customers, and internal departments to ensure timely movement of goods
Monitor shipment progress, proactively communicate shipment status, and resolve shipping delays, damages, or documentation discrepancies
Maintain accurate shipping records, freight cost information, and shipment tracking data
Support continuous improvement initiatives by identifying opportunities to improve shipping efficiency, cost, and service delivery
Ensure all shipping activities comply with company quality, safety, and regulatory requirements
Stock Control
Monitor inventory levels and assist with restocking shipping supplies
Maintain custody of finished goods inventory, ensuring products are stored safely, accurately identified and labelled, and managed in accordance with company stock control and housekeeping standards
Continuous Improvement
Develop and implement process improvements that enhance shipping efficiency
Generate detailed performance reports and strategic recommendations for senior leadership
Collaborate with the team to improve shipping processes and efficiency